Departments

Details of each department and the folder structure generated when added.

Secretary's Office (Always Present)

Gateway and advisor. Automatically created during initial setup.

Handles: TODO management, brainstorming, notes, consultation, dashboard

secretary/
├── CLAUDE.md
├── inbox/          ← Quick capture (when in doubt, put it here)
├── todos/          ← Daily task management (1 file per day)
│   └── YYYY-MM-DD.md
└── notes/          ← Brainstorming notes & decision logs

File naming:

• TODOs: todos/YYYY-MM-DD.md
• Inbox: inbox/YYYY-MM-DD.md
• Notes: notes/kebab-case-topic.md
• Decisions: notes/YYYY-MM-DD-decisions.md

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PM (Project Management)

Handles: Project progress, milestones, ticket management

pm/
├── CLAUDE.md
├── projects/       ← 1 file per project
└── tickets/        ← 1 file per ticket

Statuses:

• Projects: planning → in-progress → review → completed → archived
• Tickets: open → in-progress → done

---

Research

Handles: Market research, competitive analysis, tech research

research/
├── CLAUDE.md
└── topics/         ← 1 file per topic

Status: planning → in-progress → completed

---

Marketing

Handles: Content planning, SNS strategy, campaign management

marketing/
├── CLAUDE.md
├── content-plan/   ← 1 file per content piece
└── campaigns/      ← 1 file per campaign

Statuses:

• Content: draft → writing → review → published
• Campaigns: planning → active → completed → reviewed

---

Engineering

Handles: Technical documents, design docs, debug logs

engineering/
├── CLAUDE.md
├── docs/           ← Technical docs & design specs
└── debug-log/      ← Bug investigation logs

Status (debug): open → investigating → resolved → closed

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Finance

Handles: Invoices, expenses, revenue management

finance/
├── CLAUDE.md
├── invoices/       ← 1 file per invoice
└── expenses/       ← By month or category

Status (invoices): draft → sent → paid → overdue

---

Sales

Handles: Client management, proposals, deal pipeline

sales/
├── CLAUDE.md
├── clients/        ← 1 file per client
└── proposals/      ← 1 file per proposal

Statuses:

• Clients: prospect → active → inactive
• Proposals: draft → sent → accepted → rejected

---

Creative

Handles: Design briefs, brand management, asset management

creative/
├── CLAUDE.md
├── briefs/         ← 1 file per project
└── assets/         ← Asset list

Status: draft → approved → in-production → delivered

---

HR

Handles: Recruitment, onboarding, team management

hr/
├── CLAUDE.md
└── hiring/         ← 1 file per position

Status: open → screening → interviewing → offered → filled → closed